filofile document management

# filofile

> Document Storage & Management

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## Pages

- [Sectors we cover](https://filofile.co.uk/sectors-covered/): Even though different sectors have different requirements when it comes to records management and document storage the principles remain the...
- [About](https://filofile.co.uk/about-us/): Filofile was set up by Simon Barber, a Somerset farmer and member of a century’s old farming family – one...
- [Scanning vs Document Storage](https://filofile.co.uk/scanning-vs-document-storage/): The life time cost for this example for a 7 year retention with Filofile is under £40 against £210 for...
- [Preparing for GDPR](https://filofile.co.uk/preparing-for-gdpr/): 12 steps to take now Step 1 Awareness You should make sure that decision makers and key people in your...
- [Secure stored data](https://filofile.co.uk/secure-stored-data/): Multiple layers of defence can isolate and protect data While this article is about storing digital data the same principles...
- [Ending a storage contract to save money](https://filofile.co.uk/ending-a-storage-contract-to-save-money/): Long term storage of boxed documents should be a simple task but often the case is that it is too...
- [Complying with the data protection act](https://filofile.co.uk/complying-with-the-data-protection-act/): Secure document storage has never been so crucial ever since the Data Protection Act 1988. If you are a business...
- [Privacy](https://filofile.co.uk/privacy/): 1. Introduction 1. 1 We are committed to safeguarding the privacy of . 1. 2 This policy applies where we...
- [Terms & Conditions](https://filofile.co.uk/terms-conditions/): Collection of data We may collect personal contact information from you if, for example, you submit a form. You can...
- [Download](https://filofile.co.uk/downloads/): To download this file, please enter your email address below and your download will start automatically. By signing up to...
- [Client requests](https://filofile.co.uk/client-requests/): Luxury hamper for every successful** client referral **A successful referral will include the name of a business and a contact...
- [Contact](https://filofile.co.uk/contact/): If you would like further information on our services or would like a quote for a document storage or management...
- [Our process](https://filofile.co.uk/our-process/): I am text block. Click edit button to change this text. Lorem ipsum dolor sit amet, consectetur adipiscing elit. Ut...
- [Electronic media storage](https://filofile.co.uk/services/electronic-media-storage/): Data backup is crucial process for all businesses, if your companies servers are based on site, securing that backup away...
- [Confidential shredding & destruction](https://filofile.co.uk/services/confidential-shredding-company/): Confidential removal of obsolete documents and media forms an integral part of any records management strategy and Filofile provides comprehensive...
- [Document collection & retrieval](https://filofile.co.uk/services/document-collection-retrieval/): Filofile offers an end-to-end service collecting and retrieving your stored documents and delivering them to your location on time, every...
- [Document & records management](https://filofile.co.uk/services/document-records-management/): Filofile meticulously registers all of your collected boxed documents into our comprehensive and secure file storage system using a barcode...
- [Services](https://filofile.co.uk/services/): I am text block. Click edit button to change this text. Lorem ipsum dolor sit amet, consectetur adipiscing elit. Ut...
- [Secure document storage](https://filofile.co.uk/services/secure-document-storage/): Our low cost records storage solutions offer you the peace of mind that your valuable documents are well cared for....
- [Your business](https://filofile.co.uk/sectors/your-business/): Content to appeal to all other sectors
- [Home](https://filofile.co.uk/): Document storage and management in Bristol and the South West Quick intro: Filofile has been operating for more than 14...

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## Posts

- [Why outsourcing document storage is a cost saving Christmas gift for your business](https://filofile.co.uk/why-outsourcing-document-storage-is-a-cost-saving-christmas-gift-for-your-business/): If there’s one thing every UK business loves at Christmas, it’s a good deal: something that saves money without adding...
- [Falling Into Good Habits: Autumn Is the Perfect Time to Tidy Your Files](https://filofile.co.uk/falling-into-good-habits-autumn-is-the-perfect-time-to-tidy-your-files/): There’s something about autumn that sparks the urge to get organised. Maybe it’s the horror of all those piles of...
- [The Quirky World of Document Storage](https://filofile.co.uk/the-quirky-world-of-document-storage/): When you hear the phrase document storage, your mind probably jumps to clouds, servers, and all things digital. But long...
- [Back to school – why paper is not going anywhere anytime soon!](https://filofile.co.uk/back-to-school-why-paper-is-not-going-anywhere-anytime-soon/): The end of August and start of September brings with it a fresh start – school bags are emptied out...
- [How to take the heat off!](https://filofile.co.uk/how-to-take-the-heat-off/): Whether you are sunning yourself abroad or sweltering in a warm and stuffy office, it is likely that all those...
- [It’s good to be back!](https://filofile.co.uk/its-good-to-be-back/): It’s great to be back in touch. Some of you have no doubt missed us and our regular monthly updates....
- [Why do I need secure storage for my records?](https://filofile.co.uk/why-do-i-need-secure-storage-for-my-records/): The winter months are often the time when we pause to see what is working well in our business and...
- [Hidden costs of data](https://filofile.co.uk/hidden-costs-of-data/): According to analysts and executives many big corporate customers have started spending again on cloud computing after pausing last year,...
- [Filofile understands how to keep medical records safe](https://filofile.co.uk/filofile-understands-how-to-keep-medical-records-safe/): The PM’s recent announcement saying there will be no extra NHS funding without reform sees Sir Keir Starmer promising to...
- [The benefits of choosing local](https://filofile.co.uk/the-benefits-of-choosing-local/): Did you have a nice holiday? What was your favourite part? How often do we ask that question and then...
- [Why Filofile is a secure and safe option for your files and records](https://filofile.co.uk/why-filofile-is-a-secure-and-safe-option-for-your-files-and-records/): If further proof were needed the recent global IT outage certainly provided food for thought when it comes to relying...
- [What happens inside the box? ](https://filofile.co.uk/what-happens-inside-the-box/): Everyone gets in a muddle with paperwork from time to time. It is human nature to mislay something you want...
- [What’s achieved by a good audit?](https://filofile.co.uk/whats-achieved-by-a-good-audit/): It’s very easy to be embarrassed by a room of messy records. In fact some businesses have been known to...
- [Filofile will help you spring clean!](https://filofile.co.uk/filofile-will-help-you-spring-clean/): Spring is traditionally the time of year when people decide it’s time to freshen up their home and office space,...
- [Why does my business need you to look after my files?](https://filofile.co.uk/why-does-my-business-need-you-to-look-after-my-files/): There are many reasons businesses decide to get to grips with document management and storage and turn to a professional...
- [A successful referral wins a luxury hamper!](https://filofile.co.uk/a-successful-referral-wins-a-luxury-hamper/): For those of you who use Filofile’s service you know how well we satisfy your requirements. We are confident we...
- [Keep your powder (and those essential files) dry with Filofile’s help!](https://filofile.co.uk/keep-your-powder-and-those-essential-files-dry-with-filofiles-help/): You may not have started building your ark yet, but from the rainy view out the window it’s looking like...
- [Hello? Can anyone hear me?](https://filofile.co.uk/hello-can-anyone-hear-me/): Are we all trying to communicate with less communicative people? When you post on social media do you ever get...
- [Important documents returned to school](https://filofile.co.uk/important-documents-returned-to-school/): Did you know Filofile helps schools and colleges with the mountains of files and documents that require safe storage and...
- [Should I scan my records, or just keep them in storage?](https://filofile.co.uk/should-i-scan-my-records-or-just-keep-them-in-storage/): To scan or not to scan, that is the question. New technology is marvellous, until it isn’t. Filofile has been...
- [What have the British Museum and the Electoral Commission in common?](https://filofile.co.uk/what-have-the-british-museum-and-the-electoral-commission-in-common/): Three stories with a significant impact on the world of data and storage have come to light this month and...
- [What secrets will long held records reveal?](https://filofile.co.uk/what-secrets-will-long-held-records-reveal/): Sometimes there is a good reason why records are kept for a long time. Sometimes it’s because the government considers...
- [Shipping containers are never going to be the answer](https://filofile.co.uk/shipping-containers-are-never-going-to-be-the-answer/): Are you watching the latest series of troubled Dutch detective Van der Valk? For those who vaguely recognise the name,...
- [Competition Time!](https://filofile.co.uk/competition-time/): This month we are having some fun based around some key events that have taken place recently or are about...
- [How is Artificial Intelligence being regulated?](https://filofile.co.uk/how-is-artificial-intelligence-being-regulated/): The International Records Management Society (IRMS) says there are four essential elements of any data-driven business: Information, People, Technology and...
- [Using the Cloud - Is there no silver lining?](https://filofile.co.uk/using-the-cloud-is-there-no-silver-lining/): Did you know a full capacity data centre uses the same amount of electricity as more than 100,000 homes? Worldwide...
- [The new unmentionable word](https://filofile.co.uk/the-new-unmentionable-word/): Are you aware there’s a word that seems to be attracting a lot of attention right now? It describes something...
- [How well equipped is your business for the year ahead?](https://filofile.co.uk/how-well-equipped-is-your-business-for-the-year-ahead/): Britain is expected by many economists to suffer a recession in the first half of 2023 before a modest recovery...
- [Confessions of a hacker!](https://filofile.co.uk/confessions-of-a-hacker/): Are you part of a business that stores much of its information in the Cloud? If so, you are not...
- [The Horrors of Filing!](https://filofile.co.uk/the-horrors-of-filing/): Talk of hauntings, spooky goings on and the BBC’s Strictly Halloween “special” mean our thoughts are turning to all things...
- [What happens to Royal Records?](https://filofile.co.uk/what-happens-to-royal-records/): The importance of legal documents and the procedural detail that has unfolded minute by minute as the nation mourned the...
- [Don’t get hot and bothered!](https://filofile.co.uk/dont-get-hot-and-bothered/): There’s no denying that summer 2022 has been hot, hot, hot! With more people working from home based offices unlikely...
- [Good record keeping is essential in Care Homes](https://filofile.co.uk/good-record-keeping-is-essential-in-care-homes/): At Filofile we pride ourselves on helping a whole range of businesses including legal practices, GPs, hospitals, schools and accountants,...
- [How much paper are you using in 2022?](https://filofile.co.uk/how-much-paper-are-you-using-in-2022/): How much paper do you use in your everyday life? Is it still human nature to pick up a pen...
- [Ever been lost in space?](https://filofile.co.uk/ever-been-lost-in-space/): No, I don’t suppose many of us reading this blog can say that we have actually been lost in space,...
- [Is self-storage a good option?](https://filofile.co.uk/is-self-storage-a-good-option/): Filofile has recently expanded its storage capacity due to increased demand for its services and we are really excited to...
- [Why Rising Fuel Prices Should Mean Smarter Working](https://filofile.co.uk/why-rising-fuel-prices-should-mean-smarter-working/): As petrol and diesel prices reach an all-time high, the 5p fuel duty cut announced by Chancellor Rishi Sunak in...
- [How to Prepare a Recovery Plan](https://filofile.co.uk/how-to-prepare-a-recovery-plan/): In our last blog we looked at what steps can be taken to preserve and save files in cases of...
- [What to do in cases of emergency](https://filofile.co.uk/what-to-do-in-cases-of-emergency/): We regularly talk to a large number of companies in a range of sectors to see if they need help...
- [Letting others blow our trumpet!](https://filofile.co.uk/letting-others-blow-our-trumpet/): Never ones to blow our own trumpet, we thought you may like to hear what others have to say about...
- [Let’s talk about customer service](https://filofile.co.uk/lets-talk-about-customer-service/): Let’s talk about customer service. When you are the recipient of bad customer service you may struggle to explain exactly...
- [The Creepiest Finds](https://filofile.co.uk/the-creepiest-finds/): As Halloween approaches we turn our thoughts to some of the more creepy and bizarre finds that have been discovered...
- [A place for everything and everything in its place](https://filofile.co.uk/a-place-for-everything-and-everything-in-its-place/): Once we’ve learned it as children, few of us think much of the alphabet and its familiar sing-song order. And...
- [How we want to create an environment of efficiency](https://filofile.co.uk/how-we-want-to-create-an-environment-of-efficiency/): As the Government published its long-awaited transport decarbonisation plan, which includes proposals to end the sale of new heavy vans...
- [Think before you put your head (or anything else) in The Cloud](https://filofile.co.uk/2353-2/): I was talking to a retired accountant the other day who told me the salutary tale of one of his...
- [Will remote working persist after 19 July?](https://filofile.co.uk/will-remote-working-persist-after-19-july/): Following on from last month’s blog about hybrid working and according to an article in The Times, six million professionals...
- [How are you managing a new hybrid workforce?](https://filofile.co.uk/how-are-you-managing-a-new-hybrid-workforce/): COVID-19 changed the working landscape overnight with businesses across the UK forced to relocate to the homes of their employees....
- [Keeping the Customer Satisfied](https://filofile.co.uk/keeping-the-customer-satisfied/): In the words of Simon & Garfunkel, it is important to keep the customers satisfied. This is something we are...
- [Spring: time to examine your lifecycle](https://filofile.co.uk/spring-time-to-examine-your-lifecycle/): Looking at flowers beginning to open and the birds and bees busily going about their business now that spring has...
- [The benefits of a local business service](https://filofile.co.uk/the-benefits-of-a-local-business-service/): A lot has been written about the benefits of ‘shopping local’ with an emphasis on using local retailers, supporting independent...
- [Rats ate my house deeds](https://filofile.co.uk/rats-ate-my-house-deeds/): The New Year is often a great excuse to clear out and start afresh. With lockdown still in force, it...
- [Safeguard your documents](https://filofile.co.uk/safeguard-your-documents/): It’s the end of what has seemed like a very long and challenging year for so many of us but...
- [If you’re working from home, you need this!](https://filofile.co.uk/if-youre-working-from-home-you-need-this/): With no likelihood of being asked to go back to the office work place in the near future, we came...
- [Are you one of the nine in ten?](https://filofile.co.uk/are-you-one-of-the-nine-in-ten/): The BBC reports that nine in 10 workers who worked from home during lockdown would like to continue in some...
- [If you ditch the office, where do you keep files and documents safe?](https://filofile.co.uk/if-you-ditch-the-office-where-do-you-keep-files-and-documents-safe/): The twenty first century has ushered in a completely new way of working. A recent article in the Financial Times...
- [We are an extension of your team](https://filofile.co.uk/we-are-an-extension-of-your-team/): One of the best compliments we receive at Filofile is how helpful we are to businesses when their staff leave...
- [Making room for social distancing.](https://filofile.co.uk/making-room-for-social-distancing/): Many businesses are now returning to work, but what we recognise as our workplaces are now a very different beast...
- [It's all about flexibility!](https://filofile.co.uk/its-all-about-flexibility/): If you have just finished the latest workout from Joe Wicks you may be feeling pretty pleased with yourself as...
- [We all need to plan smarter and work greener in 2020](https://filofile.co.uk/we-all-need-to-plan-smarter-and-work-greener-in-2020/): Climate change is happening and the results – melting ice caps, rising sea levels, drought, deforestation and floods – are...
- [Tips on dealing with water damaged records](https://filofile.co.uk/tips-on-dealing-with-water-damaged-records/): As yet more rain completes a pretty wet start to the year; we thought we would return to the problem...
- [A Little Poem (How it all started)](https://filofile.co.uk/a-little-poem-how-it-all-started/): A farmer who used to make cheese Is now looking ever so pleased As he found the solution To paper...
- [Don't let a flood hit the records books!](https://filofile.co.uk/dont-let-a-flood-hit-the-records-books/): These last few months have seen a lot of rain and the weather forecast predicts still more on the way....
- [Filofile helps Estate agents and Solicitors as a mounting pile of documents are required to sell a home!](https://filofile.co.uk/filofile-helps-estate-agents-and-solicitors-as-a-mounting-pile-of-documents-are-required-to-sell-a-home/): The growing amount of documentation required when it comes to selling your home can be enough to fill a small...
- [Filofile offers a charitable solution](https://filofile.co.uk/filofile-offers-a-charitable-solution/): Filofile continues to help a number of charities with records management. Records management is a core area of a charity’s...